Address Accuracy Checklist for Next-Day Check Delivery

Reality check.

Next-day shipping is fast.

A bad address is faster.

If you ship fast checks to a business, the goal is simple: no confusion at the dock, no missing suite, no wrong ZIP.

Below is a tight checklist you can run in under a minute.

Why address accuracy matters when the clock is tight

When delivery is time-sensitive, small address gaps can turn into big detours.

Think of it like this:

• A driver can’t deliver to a suite that isn’t listed.
• A receiving desk can’t route a package if the business name is unclear.
  

Simple fix: make the address boring.

The business address accuracy checklist

FedEx shows the basic address elements to include (recipient, street address, city, state, ZIP, and contact details) in its guide on how to address a package.

Use this format.

1) Business and recipient

• Business name (as the building knows it)
• Recipient name (the person who will accept it)

2) Street line

• Street number + street name
• Directionals (N, S, E, W) if your street uses them
• Suite or unit on the same line or the next line

3) City, state, ZIP

• City
• State
• ZIP

4) Phone number

• A direct number for the receiving desk or recipient

Suite and unit formatting that avoids missed deliveries

If your building has suites, write the suite like it’s part of the address, because it is.

Good examples:

• 1250 Market St Suite 400
• 1250 Market St Ste 400
• 1250 Market St Floor 4 Suite 400

Common mistakes:

• Suite only in a note field
• Suite buried in “attention” text
• Internal nicknames for buildings

ZIP and ZIP+4: what to do (and what not to overthink)

You don’t need ZIP+4 to ship.

And if you are wondering whether missing ZIP+4 is a deal breaker, FedEx notes that the ZIP+4 portion of the postal code is not necessary when checking an address.

Quick move:

• If you already have ZIP+4 in your system, keep it.
• If you don’t, don’t stall the order just to hunt it down.

How to verify a business address before you hit submit

Two fast checks. No drama.

Check 1: Confirm the ZIP for the street address

USPS provides an official tool to confirm ZIP information using its ZIP Code Lookup.

Check 2: Validate the address format (when you have the option)

FedEx describes its Address Validation API as a way to format an input address to closely resemble a valid real-world address and return notes about deficiencies in its Address Validation API documentation.

Copy-paste checklist box

Use this every time you ship checks to a business.

• Business name matches signage
• Recipient name included
• Street number and street name included
• Suite or unit included and easy to spot
• City and state match the ZIP
• Phone number included
• No typos (read it out loud once)

FAQ

1) Do they really need the business name on the address?

Not always, but it’s recommended—especially for offices with receiving desks, shared lobbies, or multiple businesses at one address—because it helps the carrier route the package to the right place and can prevent delays.

2) Where should I put the suite number?

Put the suite right with the street address so it cannot be missed. If you are not sure how your carrier expects it formatted, use the same style shown in the checklist above.

3) Should I use ZIP+4?

It’s optional. If you already have it, it can add precision, but you should not delay an urgent shipment just to find it.

4) What’s the fastest way to catch address mistakes?

Read the address like a driver would: street, suite, city, state, ZIP. Then confirm the ZIP matches the street address before you submit.

5) How does this connect to next-day checks?

ChecksNextDay.com explains its next-day delivery approach, including same-day shipping before 2:00pm ET and an after-hours option on certain days, plus speed tradeoffs for proofs and logo details, in the Checks Next Day FAQ.